- How do executive assistants handle last-minute meeting requests across time zones?
- Keep a pre-built reference sheet of every stakeholder’s time zone and working hours. When an urgent request comes in, check the world clock for all participants, propose the earliest slot inside everyone’s working window, and send the invite with every local time listed in the body.
- What is the best way to manage an executive’s calendar during international travel?
- Block travel and transit time explicitly on the calendar, convert all existing commitments to the destination time zone the day before departure, and add buffer slots after long flights so meetings do not start immediately upon landing.
- How should executive assistants prepare for daylight saving time changes?
- Two weeks before each DST transition, audit every recurring cross-timezone meeting on the calendar. Confirm the new local times with all external participants and resend updated invitations where the shift causes a conflict.
